Key takeaways
- Business name registration is mandatory for operating legally in Ghana.
- You can register at an ORC office by presenting a valid ID, TIN, and a completed Form A.
- The cost is GHS 100 for standard registration and GHS 60 for annual renewal.
If you plan on starting a business in Ghana, one of the first things you should do is register your brand or business name. This secures your brand identity and grants you the legal right to operate in Ghana.
What is a business name registration?
A business name registration is a legal procedure that records your trade or brand name with the Office of the Registrar of Companies (ORC).
It formally recognises your enterprise as a sole proprietorship, allowing you to operate under that name, without the complexity of incorporating a company.
Plus, you get the exclusive rights to use that name for commercial purposes, whether you are an individual, a startup, or a small-scale enterprise.
Eligibility and requirements
Any Ghanaian aged 18 or older can register a business name. To register, you’ll need the following documents:
- A valid ID (Ghana Card, passport, or residence permit)
- A completed Form A (Application for Registration of a Business Name)
- An address for the business
- An approved business name.
- Tax Identification Number (TIN)
How to register a business name in Ghana?
Registering your business involves the following steps:
- Conduct a name search to check the availability of the name you have chosen. If available, you can reserve it for up to two months at the ORC.
- Visit an ORC office and fill out Form A with details such as:
- Your approved business name
- Nature of business (e.g., trading, consultancy, salon services, etc.)
- TIN and business address
- Owner’s full name and contact details
Note: If you don’t have a TIN, your Ghana card number can be used. In case that is not valid, you’ll fill out an additional taxpayer registration form from the Ghana Revenue Authority (GRA).
- Submit your completed and signed form for verification and processing.
- Pay the registration fee.
Important: According to current estimates, the registration fee for a business name ranges from GHS 100 to GHS 600, depending on the service type (regular or VIP). You can pay by cash at the ORC office or via the electronic payment options available there. Keep your payment receipt as proof of transaction.
- The registrar will examine, approve, and issue the following:
- Certificate of Registration.
- Certified True Copy (CTC) of Form A.
These documents serve as legal proof that your business is officially registered in Ghana.
How to renew your business name?
Renew your business name annually at the ORC for GHS 60. You can renew in person or via USSD:
- Dial *222#.
- Select ORC.
- Enter Business Registration Number.
- Follow the prompts to complete the process.
Failure to renew may lead to penalties or cancellation of your registration.
Business name vs. Limited Liability Company
Many people confuse registering a business name with registering a Limited Liability Company (LLC), but they are not the same.
Registering a business name makes you a sole proprietor, meaning you and the business are legally the same. It’s simple and affordable, but comes with full personal liability for debts.
An LLC, however, is a separate legal entity. It can own property, enter into contracts, and its shareholders’ liabilities are limited to their shares. It’s more secure and better suited to larger or growing enterprises.
In short, start with a business name registration if you’re a small business owner or freelancer, and move to a company registration as your operations expand.
Benefits of registering your business name
Registering your business name gives you several benefits, and these include:
- It protects your trade name.
- It gives you legal recognition to operate your business in Ghana.
- It makes it easy to open a business account.
- It makes you eligible for funding from NEIP, MASLOC, and other agencies.
- It increases your credibility with clients and suppliers.
- It protects you against name theft or impersonation.
FAQs
How long does the registration process take?
Business name registration in Ghana typically takes between 1 and 4 weeks, depending on the ORC’s workload and the accuracy of the submitted documents. You can opt for VIP service (at an additional fee) for faster processing.
Can I register my business name online in Ghana?
Currently, you cannot complete the whole process online, as it’s not possible to create a portal account for registration on the Office of Registrar of Companies website.
What happens if I don’t register my business?
If you don’t register your business, you can’t operate legally in Ghana, and you’re at risk of losing your business or brand name.
What is the cost to register a business name in Ghana?
The fee for standard registration is GHS 150, and for yearly renewal, GHS 60. However, a VIP service is available for an additional GHS 400.
Conclusion
Registering your business is a crucial step in establishing your brand.
It’s affordable and straightforward, providing your business with the protection and credibility to grow. Whether you’re an artisan, freelancer, or entrepreneur, we recommend registering your business name to protect your brand.
Have any questions? Please share them in the comments section below.
